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SRGC Seed Exchange - Seed Ordering

Seed ordering will be open from first thing (GMT) on 01 December 2022 until midnight (GMT) on 06 January 2023.

However, of course, this remains subject to any Covid and legal restrictions which might apply over the seed exchange period.

Seed Orders to members resident in the EU and Northern Ireland
A normal Exchange operates this year.  All EU countries now also require a phytosanitary certificate for each incoming parcel of seed. We arranged a system last year to have seeds posted onwards to members, and this will continue to operate this coming year.

Seed orders to members resident in Japan
Seed exchange for Japan is suspended. This is because a phytosanitary certificate is also required and all the seeds must be examined by a UK inspector, which incurs a high cost.

Seed orders to members resident in the USA
•    You must have a ‘Small Lots of Seed’ permit, which is issued by APHIS, and which allows you to import seeds into the USA.
•    Details of how to apply for a permit can be found 
•    When you send your seed request, send an up-to-date ‘small lots’ permit and conditions and a green and yellow US Customs APHIS label for that permit.
•    Each permit and label are valid for up to 50 packets of seed, so send one permit and label for your main seed request, 
            and one for each request of 50 packets from the surplus seed.
•    Permits are valid for three years and the ones you send should be valid until at least the end of February 2023.
•    Your permit only allows seed to be sent so do not request any items with a black star in the printed list (or X in the online list), 
            nor live material marked in the printed list (or L in the online list.   These are not permitted and your request is 
            likely to be held up or destroyed if we send these items. 
•    We comply with US regulations, so we will not send seed to the US without a permit.
•    You can post your permits, conditions and customs labels to Chris Parsons, Eastfields Farm, Heighington Lane, Heighington, Newton Aycliffe, Co Durham, DL5 6QG, UK or attach to an email to 
•    You may also send permits in advance with your seed donations.

Seed orders to members resident in Australia
There are lists of allowed/banned plant taxa. Please check your request against these BEFORE placing your order. Australian Customs will destroy or return your whole order to SRGC in the UK if it includes any banned seeds. This year the SRGC cannot fund the new cost of individual phytosanitary certificates, and seed will have to be sent to one recipient in Australia to pack into separate parcels for Australian members. This can only be done if we receive a volunteer – please consider volunteering.

Seed orders to members resident in New Zealand
There are lists of allowed/banned plant taxa. Please check your request against these BEFORE placing your order. NZ Customs will destroy or return your whole order to SRGC in the UK if it includes any banned seeds.

Seed orders to all other Overseas members
Please check with your own government authorities whether your country has any seed import requirements. Let us know what we need to do and send any necessary documentation. We do wish to comply with any laws relating to seed imports.

Seed Distribution Procedure
The West of Scotland Group will manage the distribution of orders. Full details of the arrangements for ordering seed will be included in the seed list and on the website. Orders on paper are discouraged, but if necessary, they must reach the Seed Request Manager, Chris Parsons, Eastfields Farm, Heighington Lane, Heighington, Newton Aycliffe, Co Durham, DL5 6QG, UK by 6th January 2023. 

The seed distribution will begin in mid-January and all main requests will be sent out by late January. Donors’ seed requests are completed first, then non-donors' in order of their arrival date followed by surplus seed requests. This means that main and surplus requests are sent out separately and may arrive a few weeks apart. The whole distribution should be completed by the end of January. Please allow for delays in the postal system, waiting until after 18th February 2023 before enquiring about your seed. All seed correspondence, lists and queries can be sent to . We will ensure that emails reach the relevant manager. 

Seed lists
All members (except those with paperless subscriptions) will receive a seed list automatically by mail in late November. The seed list will be available to all members on the SRGC website from 21st November. Ensure your membership is renewed promptly to ensure you receive a seed list. 

Seed ordering
We encourage all members to both order and pay using our online system to save unnecessary administration time. If you do not have access to a computer yourself (or someone to help input your order), then please contact the Seed Request Manager Chris Parsons, Eastfields Farm, Heighington Lane, Heighington, Newton Aycliffe, Co Durham, DL5 6QG, UK for assistance as early as possible and certainly before posting your order. The online request system will be live from 01 December 2022 until the closing date of 06 January 2023, which is the closing date for receipt of all seed orders.

To order online, please log on to this website with your email address and password.  Login is found at the right of the blue menu bar at the top of this screen. If you’ve not logged in previously, or forgotten your password, you will be able to create or reset it when you try to login. If you haven’t used the online portal before, please use it this year, as the system is very simple.
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